HR Administrative assistant

Functie

Team/division description

As a member of the Talent Management team, you’ll play an important role in the further growth of Toyota Motor Europe and unleashing people’s and the organization’s potential.

The Talent Management team leads the employee life cycle strategy and overall framework, HR policy design and governance and acts as a central leader of cross company HR initiatives. You will report into the Senior Manager, Talent Management and will be part of an enthusiastic and driven team.

Your responsibilities

- Administrative support for our Talent Management processes, including:

External coaching - Create new licenses, monitoring status reports, organising kick-off meetings

Leadership Development Program – communication, meeting set up

Promotion Process – communication, consolidating files, meeting organisation

Internal Job Posting: weekly update of material for Intranet home page & digital screens

Assessments – coordination, tracking

360 Process – communication, tracking, setting up questions in GLINT

HR process for Japanese expats – roll out request, send reminders, consolidate data, ...

- Administrative oversight for the Talent Management budget.

- Administrative support with various events, including:

Assist with preparation of the High Potential Forum. This includes meeting invites, communication, room set-up, catering, file preparation, printing,.. .

Support with various Talent Management webinars (sending mass mails, invitations, tracking, sending follow-up mails)

Jouw profiel

Your profile

- You are fluent in English (Toyota Motor Europe’s business language)

- You are graduated of a Bachelor's degree in a related field

- High attention to detail and accuracy with a strong focus on quality of work

- Ability to use initiative and strive for efficient and effective process improvements

- Proficient in the use of Microsoft Office Suite, including Excel, Outlook, and PowerPoint

- If possible, knowledge of Sharepoint, Oracle and Glint systems

- Excellent communication skills

- Ability to be flexible and adaptable

You have a Toyota DNA, this means you demonstrate/show the following behaviours:

Courage: you are ready to let go of the easy path to reach challenging targets

Collaboration: you are a team player, respectful and inclusive in your style and you take a customer-oriented approach

Creativity: your passion drives you to explore innovative ideas and challenge the impossible

Curiosity: you combine imagination and fact-based observation

Coaching: you share knowledge and feedback with your colleagues and celebrate each other’s success

• Contracten voor de outsourcing van diensten opvolgen (betaling, werving, opleiding, ...)
• Personeel inlichten over sociaal recht en specifieke kenmerken van de organisatie
• Loongegevens invoeren (premies, uitkeringen, maandelijkse salarissen, inhoudingen, ...)
  Loonstrookjes controleren
• Behandeling van tuchtmaatregelen en relaties met wettelijke instanties opvolgen (arbeidsinspectie, arbeidsrechtbank, ...)
• Nieuwe werknemers verwelkomen en hun integratie bevorderen
• Opleidingsnoden van het personeel verzamelen en samenvatten
• Documenten voor de opvolging en het beheer van het personeel opmaken en actualiseren (sociale overzichtstabellen, salaristabellen, planning van vakanties, ...)
• Het administratieve personeelsbeheer opvolgen: Interne verschuivingen, overplaatsing
• De activiteiten van een team coördineren
• Het administratieve personeelsbeheer opvolgen: Werving (cv's sorteren, antwoorden op kandidaturen, ...)
• Het administratieve personeelsbeheer opvolgen: Opleiding (deelnemers oproepen, zalen reserveren, ...)
• De sociale verkiezingen organiseren
• Het administratieve personeelsbeheer opvolgen: Pensioen en groepsverzekering
• Individuele dossiers van werknemers opvolgen en updaten
  De wettelijke aangifte indienen

Aanbod

TOYOTA is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing, and engineering operations.

We are excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. We provide flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office.

At Toyota Motor Europe, we are committed to providing equal employment opportunity to all. All our recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. We do not tolerate harassment or discrimination as our individual experiences and overall diversity is our key strength. Together we have the power to make a positive change and go beyond the ordinary.

If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.

Contract:

Interim contract (weekly renewed)

Start date: ASAP

Expected end date: 01/06/2024 (with possible extension)

Full time

Hybrid : Toyota Motor Europe Head Office in Evere and possibility for home office.

Solliciteren

Start People Inhouse Toyota - Evere
02/527.19.59